Sachem Training Reimbursement Guidelines FY ’06

Revised April 27, 2005

 

The Training Sub-committee of the Sachem Community Partnership for Children has developed the following plan for reimbursement of professional development expenses.  We hope to encourage you to take advantage of a broad range of college courses, workshops and conferences, beyond those that are offered free to CPC participants by the Partnership.

 

¨       All Reimbursements are processed on a first come first serve basis.  If clarification is needed, the training Sub-committee will be contacted.

¨       Courses/workshops must be completed and paid for during the same fiscal year (from 7/01/05 to 6/30/06).

¨       If a course is paid by a student loan, the Partnership may reimburse the loan company for the cost of the course, if provided with a bursars receipt.

¨       If training reimbursement funds are not depleted by June 10, 2006 the Sub-committee will revisit applications to determine reimbursement for a percentage of the total cost of books.  The book receipt must be completed with course/workshop proof and payment.

¨       Providers (center/school) must attend at least 2 Council/Sub-committee meetings per fiscal year (July 1st- June 30th) if enrolled by September 1stto be eligible to receive any training reimbursement.  If unable to attend a meeting providers may send a representative in their place.

 

The recommended Guidelines are as follows:

1.  College Credit Courses: (to include credit for General Educational Requirements (GER) required for an ECE degree or other electives.  GER courses require documentation from the college stating that the person is matriculated and the GER course is needed to satisfy and Early Childhood Degree.  Priority will be given to Early Childhood courses.  Applicants are required to pay a portion of their course before being reimbursed by Sachem CPC:

 

Graduate Level:   Applicant pays  $100.00     CPC pays up to $500.00

Bachelor Level:   Applicant pays    $75.00     CPC pays up to $450.00

Associate Level:  Applicant pays    $50.00     CPC pays up to $400.00

 

The maximum for reimbursements is not to exceed $800.00 per person, per fiscal year.

 

2.  Trainings:  Trainings may include:  workshops, conferences, BAEYC/NAEYC membership fees, and other non-credit trainings.  CPR and First Aid will not be considered for reimbursement.                                                                                                                                                                                        

                                                                                                                                                                                                     

Providers can submit applications for reimbursement to CPC for trainings, regional conferences, CEU series and memberships but will pay a deductible of $10.00 towards them.

There is a maximum reimbursement of $150.00 per person per fiscal year, not to exceed $500.00 per program per fiscal year (center/school), for trainings/workshops.

 

Documentation Requirements:  After you have completed the training and/or course, send us a copy of both your       (1) proof of payment (copy of front and back of check, receipt) and grade report and/or (2) certificate of completion from the sponsoring organization, college, trainer, etc. We must have your documentation before we can reimburse you.

 

                       Applications for college courses and trainings must be received by 12/1/06.

 

*These Guidelines are subject to revision based on the availability of funding for FY ‘06.

 

 

 

 
 
APPLICATION FOR REIMBURSEMENT

Please fill out a separate application for each course, workshop etc.

 

 

Your Name  _____________________________________________           Sachem

 

Place of employment (name of child care center) ___________________________

 

Position                                                                                                                   

 

Your Address  ____________________________________________

 

Home phone # _________________            Work phone #_____________________

 

Name of course, conference or other training: ______________________________

 

Name of degree program                                                                               

 

Please circle level of course if applicable:  Associate’s  Bachelor’s  Graduate

 

Name of College or Agency:  ______________________________________________________

 

Date(s) of course/training  _______________________________________________

       

Amount of tuition/fees/other related expenses (be specific) _____________________

     Total of your request $_________________

 

Name of person or agency being reimbursed:                                                                              

 

Address:                                                                 Town and Zip:                                             

 

After you have completed the training and/or course, send us a copy of both your proof of payment (copy of check, receipt) and grade report and/or certificate of completion from the sponsoring organization, college, trainer, etc.  We must have your documentation before we can reimburse you.                                                                              Application must be received by 12/1/06.

 

*Providers must attend at least 2 Council/Sub committee meetings

to be eligible for Training Reimbursement.

 

Your signature ____________________________           Date _________

 

Director’s signature                                                         Date               

 

                                         When this form is filled out as completely as possible, please fax it to

 (508) 583-3808

or mail it to:

Self Help, Inc.

Sachem Community Partnership for Children

780 West Main Street

Avon, MA 02322

Attention: Sharon Caterina

(508) 559-1666 ext. 148