GUIDELINES FOR TRAINING REIMBURSEMENT FY ‘06

Hockomock Community Partnership For Children

All Reimbursements Are Processed On A First Come First Serve Basis

 

As of July 1, 2005 the Community Partnerships for Children (CPC) grant will be governed by the new Department of Early Education and Care (DEEC). With this new Department, there may be changes in requirements. These Guidelines for Training Reimbursement will remain in effect for fiscal year 2006 unless superseded by the new Department of Early Education and Care.

 

All courses/trainings/workshops, etc. must be paid for and completed within the same fiscal year, in order to be eligible for reimbursement.  Our fiscal year runs from July 1st-June 30th.

 

Early Childhood College Credit Courses (To include credit for prior learning, and General Elective Requirements (GER) courses required for an ECE degree) GER courses require documentation from the college stating that the person is matriculated into the college for an Early Childhood Education degree.

 

Per course maximums:  Graduate level….$500.00     Bachelor’s level...$500.00    Associate’s level…..$500.00

For any one individual, the maximum reimbursement amount shall not exceed $500.00 for the combination of college courses and workshops/trainings/memberships. 

 

Workshops, Conferences, Educational Membership Fees And Other Non-Credit Trainings. 

 First Aid and CPR are unable to be reimbursed, as recommended by DOE Technical Assistance Guide.

Maximum allotment of $150.00 per person, not to exceed $500.00 per program (center, school)

           

Reimbursement For On-Site Trainers

Maximum amount of reimbursement per workshop is not to exceed $200.00.

Criteria for application:              1. The workshop/training must not already be offered through the Partnership.

                                                      2. Workshop/training subject matter must be outside the scope of expertise of CPC

                                          Specialists.                                  

                                         3. Trainer must have expertise in the field.

                                         4. Focus must be on early childhood (preschool).

     5. Programs requesting reimbursement must advertise and make the 

        workshop/training available to the entire Partnership.

     6. all requests must be SUBMITTED AT least 1 month prior to scheduled

         workshop/training date, and must BE PRE-approved in order to be 

         eligible for Reimbursement.   

Applications:

ALL applications should be submitted as soon as you know what course, training, workshop etc. that you will be taking.  Applications must include the cost and dates of attendance in order to determine if there is money available to reimburse you.  Final applications for the year are due no later than 12/1/06.   A confirmation will be mailed to you indicating if the money is available.   The money will be held for you until you have completed the course/workshop and have submitted all required documentation.  Your childcare site must meet the meeting requirements as stated in the Provider Participation Guidelines FY’06 before any reimbursements occur.  If your childcare site does not meet the meeting requirements, you will not be reimbursed. All reimbursements will be processed towards the end of the fiscal year in order to determine meeting requirement status.

 

ALL REIMBURSEMENTS ARE SUBJECT TO REVISION BASED ON THE AVAILABILITY OF FUNDING IN FY ’06.

 

Documentation Requirements:

Childcare providers submitting tuition reimbursement requests will provide documentation of (1) payment of course (cancelled check, bursars receipt, credit card statement etc.) and (2) completion of workshop/course, in the form of a grade report, transcript, certificate of attendance, membership card, letter from the college, etc.  If a course is paid by a student loan, the Partnership may reimburse the loan company for the cost of the course, if provided with all of the above documentation.

Documentation Deadlines:

~College Courses: Documentation for the fall semester must be received no later than 12/1/06. 

~Workshops/Trainings Etc: Documentation must be received in a timely manner after the workshop/training.  The Coordinator will initiate one reminder (a call or letter) with a date to send in documentation.  If it is not received by the date, the money reserved for you will then become available to other applicants.

 

Appeals Process:  In the event that any issues arise that need clarification, the training subcommittee will reconvene to make recommendations.

 

Hockomock
 
 

APPLICATION FOR REIMBURSEMENT FY’06
FOR COLLEGE COURSE/WORKSHOPS/MEMBERSHIPS, ETC.

 

  • Fill out one application per person/site that is being reimbursed.

 

  • Please fill out a separate application for each course, workshop etc.  You should fill out the application as soon as you know what course, workshop you will be taking.  Applications are reviewed on a first come first serve basis.

·         If this is a program reimbursement for several staff please list all staff people, and the cost per person. (please attach a separate sheet if necessary).

·         Please see attached guidelines for application and documentation deadlines.

·         All requests must be made using a current fiscal year application, FY’06 to be valid.

·         Please call me at 508-559-1666 x128 or email at mdavidson@selfhelpinc.org if you have any questions.

 

All courses/trainings/workshops, etc. must be paid for and completed within the same fiscal year, in order to be eligible for reimbursement.  Our fiscal year runs from July 1st-June 30th.

 

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Your Name                                                                                                                                                                            

 

Place of Employment (name of CPC center, school, FCC)                                                                                               

 

Your Address (# and Street)                                                                                                                                                 

 

Town and Zip code                                                                                                                                                                

 

Phone number (home)                                               (work)                                                  email                                     

 

Name of course, conference, training or membership                                                                                                                                                                                                                                                                                                     

 

**GER courses require documentation from the college stating that the person is matriculated into the college for an Early Childhood Education degree.

 

Name of Agency/College                                                                                                                                                     

 

If pursuing a degree/certificate, please describe program and level/type of certification/degree you will receive                                                                                                                                                                                                                                                                                                                                                                                   

 

Dates of course/training                                                                                                                                                     

 

Amount of tuition/fees/membership (be specific)                                                                                                           

 

ððððððððððððððððððððððððððð

Total of your request $:                                                                                                                                                       

Name of person or agency being reimbursed:                                                                                                                   

Mailing Address:                                                                                           Town and Zip                                                 

 

AFTER you have completed the training and or/course, send a copy of both your

proof of payment (copy of cancelled check, receipt) and grade report and or/certificate of

completion from the sponsoring organization, college, trainer, etc.

We must have all of your documentation before we can reimburse you.

PLEASE REFER TO DEADLINES FOR DOCUMENTATION IN THE GUIDELINES ENCLOSED

There will be NO EXCEPTIONS MADE TO THESE DEADLINES

    

Your signature                                                                                               Date                                                              

Directors signature                                                                                       Date                                                              

(required if center based program)

      

When this form is filled out completely, please fax it to (508) 583-3808

or mail it to: Michele Davidson

                         Self Help, Inc./Hockomock CPC,  780 West Main Street, Avon, MA 02322

 

 

 
PROGRAM APPLICATION FOR REIMBURSEMENT FY’06
FOR ON-SITE TRAINING

Hockomock
 
 


  • Please fill out a separate application for each training/workshop

·         Please see attached guidelines for application and documentation deadlines.

·         All requests must be made using a current fiscal year application, FY’06 in order to be valid.

All trainings/workshops, etc. must be paid for and completed within the same fiscal year, in order to be eligible for reimbursement.  Our fiscal year runs from July 1st-June 30th.

 

CPC Program Name                                                                                                                                                              

 

Your Address (# and Street)                                                                                                                                                 

 

Town and Zip code                                                                                                                                                                

 

Phone number (home)                                               (work)                                      email                                                 

 

Name/description of training/workshop (please attach a description/proposal from presenter)                                                                                                                                                                                                                              

 

Length of workshop/training (2hr, 1/2day etc.)                                                                                                               

 

Name of Presenter (please list experience, credentials or attach resume)                                                                   

                                                                                                                                                                                                                                                                                                                                                                                               

 

Date(s) of training                                                                                                                                                                

 

Maximum number of people who can attend                                                                                                                    

 

Number of seats available at workshop/training to CPC providers outside this program                                          

 

Please describe how will you advertise this event to the Partnership (attach any flyers, press releases etc.)                                                                                                                                                                                                                                                                                                                                                                                                           

 

Total Cost (be specific)                                                                                                                                                        

 

Name of person or agency being reimbursed:                                                                                                                   

 

Mailing Address:                                                                                           Town and Zip                                                 

When this form is filled out completely, please fax it to (508) 583-3808 or mail it to:

Michele Davidson

Self Help, Inc./Hockomock CPC

780 West Main Street

Text Box: Approved For The Following Amount Denied Reason For Denial: IF THIS APPLICATION IS APPROVED PLEASE FORWARD THE FOLLOWING DOCUMENTATION TO THE ABOVE ADDRESS FOR REIMBURSEMENT UPON COMPLETION OF TRAINING: 1 A copy of your proof of payment (copy of cancelled check, receipt) 2. Copy of a SIGN IN SHEET for workshop training 3. A copy of any certificate provided to participants We must have all of your documentation before we can reimburse you. PLEASE REFER TO THE DOCUMENTATION DEADLINES IN THE GUIDELINES ENCLOSED There will be NO EXCEPTIONS to these deadlines Signature of CPC Coordinator Date Avon, MA 02322
for CPC use only